Overview:

The User Attached Forms, aka ‘unstitched’ forms, allow system-to-system (s2s) submissions with mandatory or optional forms have not been programmed to Kuali proposal or system data.

 

Unstitched forms are provided by Grants.gov. http://www.grants.gov/web/grants/forms.html

 

Ø Mandatory forms must be downloaded from Grants.gov, filled with the required information, and then uploaded to your proposal on the S2S Opportunity > User Attached Forms tab.

Ø Optional forms may use either the individual ‘unstitched’ forms, or can be translated from a full sponsor Adobe form opportunity.

Example Mandatory Forms error message:

If a form is mandatory, you will not be able to link the grants.gov opportunity until you upload the completed form. You’ll receive a message confirming required forms are not available. The message will include a list of the missing mandatory forms. To successfully connect to an opportunity with mandatory forms, you must upload them on the User Attached Forms tab first, and then search and select the Grants.gov Opportunity.

 

Path: Proposal Basics > S2S Opportunity Search > Find an Opportunity > search & select:



Example Optional Forms:

If a form is optional but requires a user attached form, you will be able to link the grants.gov opportunity. Once the s2s opportunity is searched selected. The list of forms in your selected opportunity indicates that the form is Unavailable.

Path: Proposal Basics > S2s Opportunity Search > Find an Opportunity > search & select > Forms:

 


 

User Attached Forms Tab:

Navigate to the S2S Opportunity Search screen and click the User Attached Forms is used to upload Grants.gov Adobe forms to upload your completed Adobe form file.



A. Opportunity Search screen title: click the S2S Opportunity Search navigation button to see this screen

B. User Attached Forms tab: click the tab to open this screen view and to add and maintain forms.

C. +Add User Attached Form button: click to open the attachment upload window.

D. Uploaded form row:

o Description: user entered text describing this item

o Namespace: data specific to the uploaded form

o Form Name: sponsor-given name of the form followed by the file name created by the user.

E. Actions column:

o Trashcan Icon: click to delete the row

o Actions: Click on Actions to view the options in a dropdown list:

§ View XML: click to open a separate browser window and view the XML code for this form

§ View PDF: click to preview the uploaded form

§ Edit: click to make the Description field editable, and then click Actions > Save


Retrieving Unstitched Forms from Grants.gov

Open an internet browser and navigate to Grants.gov: http://www.grants.gov/web/grants/forms.html

Forms listed with an asterisk (*) in the PDF column are “unstitched” and available for use with the upload tool.

Note: the comment at the top of the table – that the forms are “not submittable” – means that they are not intended to be submitted individually to Grants.gov. These special forms have been ‘unstitched’ to be included in our S2S submissions as part of a full submission that includes the other forms in the posted opportunity. 


Ø Unstitched forms do not have a validation tool on the form page. If you are using an unstitched form, you may wish to also download your submission’s Grants.gov opportunity to use as a reference. If you upload an incomplete unstitched form to the User Attached Forms tool, it will not translate, which means it did not validate and cannot be included in the Grants.gov submission until it validates. You will receive the grants.gov form schema –level error message. (The error message may not provide specific faults, but will confirm that the form is incomplete and does not meet the validation requirement.) You must update the form and repeat the upload.

 

Ø Adobe Opportunity Packages: If you want to use an Optional form in an Adobe Opportunity, click in the box beside the form name to select it for inclusion. You may then click on the form name to navigate directly to it, or scroll down until you get to the form.  Follow sponsor-specific instructions for your submission to complete the data requirements. The minimum form-level data requirements can be verified by using the “Check Package for Errors” button on the cover page. I you receive the “Complete” mark; the form has met the minimum validation. (This may not meet the sponsor’s requirement.) You must provide at least the minimum requirement to successfully translate the form.

 


Ø The Kuali tool does not have the ability to translate Mandatory forms in an Adobe Opportunity, due to the “stitched” nature of data flow between forms. If the form is mandatory, you will need to locate and use the individual unstitched form from Grants.gov

 

Ø If the forms you will be uploading using the User Attached Forms tool are Optional, you can connect to the opportunity either before or after you upload the form:

a. If you connect before uploading the forms with the tool, the Grants.gov Forms section will show those optional forms as “unavailable”.


b. If you connect to the Grants.gov opportunity after uploading the forms and saving your proposal, when you complete the connection to the opportunity, the Grants.gov Forms Description column will note ‘User Attached Form” in those form rows and allow you click the box to include that optional form in the submission.


Add a User Attached Form:

Use this process to upload a completed Grants.gov unstitched form or the completed optional forms in a downloaded Grants.gov opportunity package.

o Click the +Add User Attached Form button to open the upload window

o In Description, type in a few words to identify this file, up to 45 characters.

o In File, click the [choose file] button to launch a browse window.




Do NOT use any spaces or special characters in the File NAME of this form if you changed it from the Grants.gov download!  Do not use anything but standard keyboard numbers and letters in the fields in the unstitched forms! 
This GG error has been reported with some unstitched forms that included special characters in the form fields:

HTTP transport error: java.net.ConnectException: Connection timed out”

 

§ Locate your Grants.gov PDF file:

· A completed Grants.gov unstitched form

·  Adobe package with the appropriate Optional forms completed (only those that shown as unavailable in KC > S2S Opportunity > Forms screen.)

Warning: ONLY Grants.gov forms (unstitched or the optional types forms in full “stitched” opportunities) may be uploaded and translated successfully for inclusion in an s2s submission.

o Click the Add button to save the upload to the proposal

o Navigate to the Forms tab and click the checkbox to Include this User Attached Form.

 

  

After uploading these forms, you must click the check box to INCLUDE them
on the S2S Opportunity Search > Forms tab!

 

Delete a User Attached Form:

Use this action to delete the entire row, including the uploaded file.

o Navigate to the S2S Opportunity Search Screen

o Select the User Attached Forms tab.

o Locate the form row you wish to delete in the list of uploaded form files.

o Click the trashcan icon at the end of the row

o Confirm your wish to delete the form in the confirmation window.

o The row is removed from the list of uploaded forms.


View PDF of User Attached Form:

Use this action to preview the Adobe PDF form in a browser window.

o Navigate to the S2S Opportunity Search Screen

o Select the User Attached Forms tab.

o Locate the form row you wish to view

o Click on the Actions hotlink at the end of the row

o Click View PDF and follow your browser’s process for opening the file in a separate browser window.

Note: most of the unstitched forms can only be previewed via the “View PDF” button in the User Attached Form tab.


View XML of User Attached Form:

Use this action to see the programming language view of the form.

o Navigate to the S2S Opportunity Search Screen

o Select the User Attached Forms tab.

o Locate the form row you wish to view

o Click on the Actions hotlink at the end of the row

o Click View XML and follow your browser’s process for opening the file in a separate browser window.


Edit the User Attached Form:

The only editable field is the Description. To change the uploaded file, delete the row and upload the correct file.

o Navigate to the S2S Opportunity Search Screen

o Select the User Attached Forms tab.

o Locate the form row you wish to view

o Click on the Actions hotlink at the end of the row

o Click Edit: make the edits to the Description field, up to 45 characters.

o Click Actions> Save